Description

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

• Assist Associate Director with reconciling budgets for several programs/areas including: RRP, TSI, and PADR.
• Coordinate course scheduling for TSI, PADR, and Raider Ready Programs.
• Upload or ensure fees are properly assigned to courses for TSI, PADR, and Raider Ready Programs.
• Maintain & process faculty certification records for those teaching TSI, PADR, and Raider Ready Programs.
• Maintain faculty verification database each semester for those teaching TSI, PADR, and Raider Ready Programs.
• Manage hiring processes and epaf systems for new hires, instructors, and student staff in Student Development & Engagement.
• Create and process Purchase Orders (POs). Arranging and ensuring payment to vendors.
• Operate and maintain office equipment (including but not limited to) computer, Fax, copier, scanner, and other related equipment.
• Perform general office duties and maintain inventory, such as ordering supplies (via TechBuy).
• File and retrieve pertinent documents, records, and reports as needed.
• Maintain a knowledge of administrative and clerical procedures to ensure the office runs smoothly.
• Prepare invoices, reports, memos, letters, financial statements, work orders, surplus requests and other documents as needed.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.